Is My CMMS/CAFM/EAM Optimal for My Organisation?

In the era of Big Data, it becomes increasingly important for organisations to integrate computerized management systems in the management and maintenance of their assets. A Plant Engineering 2016 Maintenance Study revealed that 76 percent manufacturing firms followed a preventive maintenance strategy and of that figure 51 percent use a Computerized Maintenance Management System (CMMS).

Management software applications are designed to help track and manage the daily operations of an organisation’s facilities, physical assets and maintenance regimes. There are three major types of software suites under this field and each one can benefit your business in different ways.


Computer Assisted Facilities Management (CAFM)

CAFM is information technology used to support facility management. These technologies can include CAFM software, CAFM applications and CAFM systems. Unlike CCMS which focuses solely on maintenance, CAFM is integrated into multiple platforms to plan, manage, track and report operations in the plant.

Your organisation’s CAFM system is effective if it can improve the following areas:

  • Better Decision-Making

CAFM systems are an important tool that can help you become more proactive instead of reactive to the requirements of your facilities. It should also help make you better and more efficient decisions when it comes to facility management.

  • Better Strategic Planning

A CAFM system can be used to analyse property and space in order to streamline and maximise capital planning. This software application should be able to help you determine space requirements, equipment locations, construction costs, environmental constraints and other important components of capital planning.

  • Accurate Space Inventory and Management

With a CAFM system, you can define and standardise space attributes, data elements and physical asset inventories of your organisation. CAFM is useful for making accurate analysis of space dimensions, utilisation, evacuation routes and building specifications.

  • Streamlined Facility Operations

Your CAFM system should be able to help you effectively and accurately track your organisation’s power consumption, utilities, lighting management, maintenance responsibilities and costs. It should also enable you to make continuous improvements in your operational efficiencies.


Computer Maintenance Management System (CMMS)

CCMS is a software package designed to maintain a computerized database of information about the maintenance operations of a particular organisation. Firms that perform maintenance routines on equipment, assets and property utilise CMMS to improve efficiency and effectiveness.

Your organisation’s CMMS is effective if it can improve the following areas:

  • Better Decision-Making

Your CMMS should provide you with a wealth of insights to help you make informed management decisions with regards to productive maintenance and resources allocation. It should also give your workers a database of information that can help them make decisions related to their jobs.

  • Accurate Maintenance Monitoring

CMMS must be able to help you accurately monitor your organisation’s internal maintenance work. It must enable you to accurately track costs, record equipment history and offer insight into labour resources.

  • Better Compliance to Regulatory Standards

You may use data derived from your CMMS to substantiate your organisation’s compliance to industry standards. With a CMMS in place, you give everyone in the company efficient access to organised information about what needs to be done and improved in your facilities and equipment.


Enterprise Asset Management (EAM)

EAM is a software suit that is designed to manage the lifecycle of an organisation’s physical assets. It encompasses design, construction, commissioning, operations, maintenance and decommissioning or replacement of plants, equipment and facilities.

Your organisation’s EAM system is effective if it can improve the following areas:

  • Better Decision-Making

EAM effectively organises your asset portfolio allowing you to have efficient access to information useful for making better decisions in a timely manner.

  • Better Utilisation and Management of Assets

EAM helps companies build digital models which they can use to optimise the way that they use each asset that they invest in. It incorporates both a maintenance and design perspective to help organisations see the greater context around an asset’s use.

  • Improved Asset Security

Through efficient tracking and documentation EAM helps you mitigate several security risks. By efficient inventory control of assets and regular maintenance and inspections you reduce the risk of theft and lost production.

As in any system utilised by your organisation, you need to regularly evaluate your CMMS, CAFM and EAM to ensure that it is running optimally and meeting your business needs.