Why Is There Never Enough Time for On-Site Data Gathering?
We live in a fast-paced and complex world. A world wherein everybody can communicate using only their fingertips to message, call or answer someone. We’ve reached the information age and everyone is constantly throwing data, from one source to another, all in the span of such a short time.
With the many technological advances that we have today, data collection in general has become easier Anyone can virtually grab them anytime and wherever they are. However, even with such ease in terms of access, but too many of the same problems in asset management remain.
Why Time is an Issue When Gathering Data
Time is one of the biggest issues when gathering data in the field. This is due to a couple of factors that most of us are not prepared for such as:
- Inefficient IT Programs
Data gathering is a serious endeavor and the ability to provide quality information and to process it efficiently is very important. Delays and failures can be caused by inefficient processes or tools. According to a survey by Capgemini, a professional services and business consulting corporation, 47% of the respondents said their company's IT system is not optimised to allow business decision makers in all departments to competently perform their jobs.
- Ineffective Data Gathering Instruments
How does your asset management team go about inspecting the condition of your company’s assets? Providing the on site data gatherer with only a pen and paper is a sure fire way to lose quality information.
Or do they bring a laptop, check the item number on the asset and search for it on the database, then do a series of guesswork of its current value and manual calculations? You might think moving on to using smartphones or tablets is an innovation. However, when using the same programs and methods, it’s almost the same inefficiency and effectiveness.
- Old-School Processes
The tedious task of updating asset information takes weeks to months with the current system before it can be completed. By then, management would’ve had to make several decisions regarding finances, equipment, properties and such over the course of the period. It’s a very unideal scenario but these are what companies today are experiencing.
Asset management systems are very useful tools for data collecting and according to InTech, global publisher of Journals and Books within the fields of Science, Technology and Medicine, it reduces overtime labor by 50% and lower turnaround costs by 30%.
No matter how many tools, programs, processes, etc., that you provide to your data gatherer, everything would still not work without proper planning. Without a plan, collecting the information would become disorganised and vital data would be missed, or overlooked, in the process.
Ensuring that your data gatherer has all the right tools, has been briefed properly of his, or her, priorities, and your programs and IT processes have been improved, you can be sure that you'll be able to save time. Not only that, data collecting will also become an easier task and may even allow your data gatherer to visit multiple sites in a day, effectively increasing overall productivity. This means better results, better data, better decisions and better quality of service provided.